Senior Marketing Coordinator

Senior Marketing Coordinator

Location: Daly City, California (Hybrid)

Available Office Locations: San Francisco Bay Area, Irvine, or Greater Sacramento, CA; Glastonbury, CT : Remote flexability for the ideal candidate not within commuting distance

Key Responsibilities:

Proposal Development:

• Coordinate and produce high-quality proposals and qualification packages to secure new contracts and projects.
• Maintain a centralized library of updated project descriptions, resumes, and other proposal materials.
• Ensure efficient and collaborative proposal development by facilitating clear communication among stakeholders.
• Manage multiple proposals and projects simultaneously while meeting all deadlines.

Brand Management:

• Oversee the company's brand and online presence, including digital marketing efforts and content creation for the website and LinkedIn.
• Support technical teams with conference registration, abstract submissions, and other networking initiatives.
• Partner with HR and technical teams to create marketing materials for career fairs, conferences, and events.
• Maintain branding consistency across templates and deliverables to uphold quality standards.
• Collaborate with HR to foster company culture through employee events, polls, charity donations, and internal communications.

Customer Relations:

• Plan and manage industry events, conferences, webinars, and networking opportunities to enhance visibility and client relationships.
• Maintain and update the Client Relationship Management (CRM) system with accurate, relevant data for effective client engagement.

Business Development:

• Assist in identifying new business opportunities in emerging markets and through client engagement strategies.

Internal Operations:

• Support the Marketing and BD Manager in analyzing marketing performance metrics.
• Provide clear and concise marketing reports to leadership and technical teams.
• Assist in developing annual marketing plans and budgets.

Qualifications:

• Bachelor's degree in marketing, business administration, communications, or a related field.
• MUST have Deltek VantagePoint CRM experience
• MUST have AEC industry experience
• MUST have RFP/RFQ full cycle experience
• At least 5 years of experience in marketing or business development.
• Proven success in coordinating marketing campaigns, enhancing brand visibility, and developing proposals.
• Proficiency in Microsoft Office 365, WordPress, SharePoint, and Adobe Suite (Photoshop, Illustrator, InDesign).
• Strong organizational and project management skills with the ability to manage multiple tasks simultaneously.
• Excellent oral and written communication skills.
• Creative and strategic thinker with a proactive and dependable approach.
• Effective interpersonal skills and the ability to collaborate with colleagues across all levels of the organization.
• Eagerness to grow both personally and professionally.